Privacy policy
Ahaan International is a leading provider of business process outsourcing services. As part of our business, we operate and manage the website (website link), through which we may collect certain personally identifiable information. As your privacy is important to us, this Privacy Policy sets out the way we deal with and manage the personal information we collect.
Ahaan International processes your data in accordance with the terms of the Data Protection Act 2018, the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 and the relevant provisions relating to the General Data Protection Regulation contained within the European Union (Withdrawal) Act 2018 (UK GDPR). This Data & Privacy Notice explains, in detail, the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data and keep it safe. Unless otherwise indicated, references in this Data and Privacy Notice to the GDPR refer to the UK GDPR.
We collect personally identifiable information. By using our services, you consent to our collection and use of the personal information you provide in the manner detailed in our Privacy Policy, including the disclosure of personal information to overseas recipients as set out in section 7 below:
1. Why do we collect personal information?
Ahaan International collects personal information from a number of sources, including our valued clients; the customers of our valued clients (end users); and prospective customers. We only collect personal information where we believe it relates to one or more of our functions and activities, including to:
* Perform services as requested by you; or
* Provide personalised services to end users on your behalf.
For example, Ahaan International may collect personal information to allow us to provide you with occasional updates and news, to contact you, provide you with service information, confirm an end user’s identity, process orders placed by end users, and provide support services to end users so that we may promptly respond to an end user’s queries.
We may also collect personal information in order to provide services on our clients’ behalf. For example, Ahaan International may collect personal information to allow us to provide you with our clients’ product or services information, process your orders, verify your identity, provide supports services to end users, and so that we may promptly respond to your queries.
2. What personal information do we collect?
The types of personal information we may collect include:
* Full name;
* E-mail address;
* Postal/Mailing address;
* Telephone number;
* Date of birth;
* Type of property
From time to time, you may be able to anonymously visit the website or deal with us using a pseudonym. However, as we require certain personal information such as your name, current e-mail address, postal/mailing address and telephone number to provide you with the relevant services, we may not be able to process your orders or respond to your query if such information is not given.
3. How do we collect personal information?
We will only collect personal information which you have voluntarily provided to us, or consented to us collecting through a variety of ways:
* If you are our valued client, personal information may be collected when you:
* Give us access to a database containing end users’ personal information;
* Otherwise, provide us with end users’ personal information;
* Complete filling out the “Contact Us” form on our website;
* Respond to a survey we may conduct or fill out a form or similar; or
* Contact us, for example, by phone. Telephone calls may be recorded for training quality and business purposes and if so, you will be informed of this at the commencement of the call and given the opportunity not to proceed with the call or not have the call recorded; or
If you are an end user, personal information may be collected when you:
o Fill out a form, e-mail, contact us via web chat or respond to a survey we may conduct on behalf of our client; We contact a client who has engaged us in providing customer contact services. If such contact is by phone, telephone calls may be recorded for training quality and business purposes and you will be informed of this at the commencement of the call and given the opportunity not to proceed with the call or not have the call recorded; or
o Respond to marketing calls by us on behalf of our client.
We may also collect personal information:
• From our related companies;
• From publicly available sources of information, such as market research providers;
• From third party companies such as law enforcement agencies and other government entities; and
• When you visit our website or any other web pages that we own and manage.
In respect of end users, we will only collect your personal information from third parties who are not our client if it is unreasonable or impracticable to collect that personal information from you or our client directly. If and when we do collect personal information from other third parties, we will take reasonable steps to inform you.
4. Does Ahaan Internaltional use cookies? (If yes, then continue: If no then mention)
Ahaan International uses cookies. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that enable the sites or service providers’ systems to recognise your browser, capture and remember certain information. Cookies are widely used on most major websites. Most web browsers are set to accept cookies.
Ahaan International uses its own cookies to:
• Access your information when you “log on”, so that we can provide you with customised content in certain online areas;
• Conduct research to improve our content and services; and
• Require you to re-enter your login details after a certain period of time has elapsed to help protect you against others accidentally accessing your account contents.
• Overall, cookies help us provide a better website and improve our content and services by allowing us to monitor which pages you find useful and which ones you do not. Cookies do not give us access to your computer or any information about you, other than the data you share with us.
You can configure your browser to accept all cookies, reject them, or notify you when one is set. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
If you reject all cookies, you may not be able to use Ahaan International services that require you to “log on” and you may not be able to take full advantage of all offerings. However, there may be some Ahaan International services that do not require that you accept cookies. Ahaan International does not control the use or contents of third-party cookies.
5. How and what do we use your personal information for?
Our valued clients’ personal information may be used in any of the following ways:
• To process transactions and manage your relationship with us – Your personal information will allow us to process transactions, provide our services to you, generate invoices and receipts and manage your account with us;
• To protect the security of our website and business – Your financial information will only be used to process transactions; conduct internal investigations in relation to crime and fraud prevention, detection or prosecution, in order to meet our obligations under privacy and fraud legislation;
• To personalise your customer experience – Your personal information will help us conduct internal research on customer experience and better respond to your individual needs;
• To further improve our website – We continually strive to improve our website offerings and features based on the information and feedback we receive from you;
• To manage your concerns – We may use your personal information to contact you when dealing with enquiries or complaints and other customer care activities;
• To diagnose problems – We may utilize the Internet protocol (IP) address you used to access the website to help us diagnose problems with our service and administer our website;
• To keep you informed – We may send you information and updates relating to our provision of services to you, in addition to receiving occasional news, and other updates as well as direct marketing communications concerning Ahaan International’s service information, etc. to the e-mail address you provided;
• For any other purposes that you would reasonably expect including to allow us to comply with our obligations under the law. Should we need to use your personal information for any other purpose, Ahaan International will obtain your consent first before doing so, if and when required.
End users’ personal information may be used in any of the following ways:
• To process transactions and manage your account with our client – Your personal information will allow us to process orders, provide the products and services you are requesting from our client, generate invoices and receipts and manage your account with our client;
• To respond to your queries – Your personal information will allow us to provide you with support related to our client’s products and/or services, and respond to your queries;
• To protect the security of our business – Your financial information will only be used to process transactions, conduct internal investigations in relation to crime and fraud prevention, detection or prosecution, in order to meet our obligations under privacy and fraud legislation;
• To personalise your customer experience – Your personal information will help us conduct internal research on customer experience and better respond to your individual needs; • To administer contests, promotions, surveys and other features on our client’s behalf – Your personal information will aid us to provide you with the opportunity to participate in various promotional activities and other features to enhance your experience with our client;
• To keep you informed – The e-mail address you provide may be used so that you will receive updates relating to your order with our client, in addition to receiving occasional news, and other updates as well as direct marketing communications concerning product or service information from our client, etc.;
• For any other purposes that you would reasonably expect including to allow us to comply with our obligations under the law.
• If we use your personal information for any other purpose, Ahaan International will obtain your consent to use that personal information, if and when required.
6. How do I unsubscribe from marketing materials?
If you would like to stop receiving any communications notices and updates about our latest products and services, or promotional activities (such as competitions and surveys) offered either by us or our client, you can opt out. Should you with to put a stop to receiving such materials, you may use the unsubscribe link.
However, please be aware that Ahaan International will still need your essential personal information to assist in the management of your account, purchases and queries.
7. Do we disclose any personal information to third parties?
Any information obtained by Ahaan International in respect of end users will be disclosed to the client to whom the end users are customers of, in United Kingdom, South Africa, India and overseas. Ahaan International has business relationships with its related companies. As such, it may disclose personal information to its related companies for the purpose of allowing them to perform all or part of the services on its behalf.
Ahaan International also has business ties with third parties. In some instances, we may need to disclose your personal information to third parties that we have engaged to provide us with services on your behalf such as order fulfilment, package delivery, payment processing and the preparation of mailings. In such circumstances, these third parties have agreed to treat personal information they receive from us in a confidential manner. De-identified information may also be provided to other parties for marketing, advertising or other uses.
Ahaan International may also disclose your personal information, both within and outside United Kingdom, South Africa and India, if we believe the disclosure is appropriate to:
• Comply with the law;
• Enforce our site policies; or
• Protect ours or others’ rights, property, or safety.
8. What security measures does Ahaan International use to protect your personal information?
Ahaan International is committed to ensuring the security of personal information you provide. We take such reasonable steps, in the circumstances, to protect personal information from unauthorised use, access, modification, interference or disclosure and loss.
In order to do so, we implement a variety of security measures to maintain the safety of personal information you supply when placing an order or entering, submitting, or accessing personal information. These measures include, but are not limited to, installing network firewalls and other appropriate technological security measures across our technology infrastructure. However, we cannot guarantee that information transmitted on the Internet is 100% secure. By providing us with personal information and continuing to use the website in establishing transactions, you agree and acknowledge that Ahaan International shall not be liable to you or any other person for any of the following:
• Performance, security, reliability and your competence in using the internet, telecommunication companies, and internet service providers in transmitting information; and
• Security of any information transmitted on the internet.
9. How do we maintain the accuracy of the personal information we hold about you?
Ahaan International takes all necessary steps to ensure that the personal information we collect, hold, use and disclose about you is accurate, up-to-date and complete. However, the accuracy of personal information you provide highly relies on the quality of the information you provide to us. To ensure that we always have the most updated and accurate personal information, please contact us as soon as practicably possible when your information changes by:
• In the case of our clients, e-mailing us at (our mail); or
• In the case of end users, please refer to the contact details of our client of whom you are affiliated with as a customer.
10. Can you access and/or correct personal information we hold about you?
Yes, you are entitled to access the information we hold about you and so that you may have any inaccuracies in the information corrected. However, there may be some exceptions specified by law where we may refuse your request. All the same, if one of these circumstances applies, we will provide you with a written explanation of the reasons for refusal. If you would like to access your personal information or if you believe that your personal information may be inaccurate, out-of-date or incomplete, you can request for an access or a correction by:
• In the case of our clients, sending an e-mail to us at (our email); or• In the case of end users, please refer to the contact details of our client of whom you are affiliated with as a customer.
We will endeavour to respond to your request for access and/or correction within a reasonable period after your request has been registered, and be reminded that we may charge reasonable costs for responding to the said request.
11. How can you report a breach of your privacy?
If you have any concerns that your privacy has been compromised or have any other privacy-related complaint, please:
• In the case of our clients, email us at (our email); or
• In the case of end users, please refer to the contact details of our client of whom you are affiliated with as a customer.
We will contact you within 10 business days to confirm receipt of your e-mail. We will then investigate your complaint and provide you with our response within a reasonable time.
12. Changes to our Privacy Policy and Contacting Us
We reserve the right to modify this Privacy Policy at any time by posting changes on this Privacy page. Your continued use of the website following these changes will constitute your acceptance of the changes. If you have any further questions regarding this Privacy Policy, you may contact us using the information below or by sending an e-mail to (e-mail)
